Transparency - Privacy Impact Assessment Summary: NOVA

The IRB's NOVA system was deployed in 2011 to replace the STAR legacy case tracking system. The NOVA system contains personal information that is used for administrative purposes concerning proceedings associated to the Refugee Protection Division (RPD) and the Immigration Appeal Division (IAD) of the IRB. Upon the coming into force of the Protecting Canada's Immigration System Act, NOVA will also be used for tracking cases associated for the Refugee Appeal Division (RAD).

The following is a list of the IRB Personal Information Bank (PIB) holdings which describe the usage of the information contained within the NOVA system.

Refugee Protection Division - Records
RDA Number: 96/037
Related Record Number: IRB OPS 015, IRB OPS 020, IRB DOC 140
TBS Registration: 003971
Bank Number: IRB PPU 115

Immigration Division Case Files
RDA Number: 96/037
Related Record Number: IRB INF 160, IRB ADJ 130
TBS Registration: 003312
Bank Number: IRB PPU 140

Immigration Appeal Division (IAD) Records
RDA Number: 96/037
Related Record Number: IRB OPS 025
TBS Registration: 002341
Bank Number: IRB PPU 110

Interpreter Data
RDA Number: 98/005
Related Record Number: IRB OPS 110
TBS Registration: 002952
Bank Number: IRB PPU 125

Research Directives - Claim and Claimant Specific Information
RDA Number: 2004/009
Related Record Number: IRB DOC 135
TBS Registration: 003925
Bank Number: IRB PPU 145

NOVA provides a level of protection that reflects the IRB's need for availability and integrity, Government of Canada requirements for Protected B level information, and the requirements of the Privacy Act and associated Treasury Board policies.

The NOVA Privacy Impact Assessment (PIA) was submitted to the Office of the Privacy Commissioner (OPC) on July 26, 2011. The PIA identified a number of concerns and an action plan to address each concern. The PIA and the PIB will be updated accordingly.